NANOG: Hotel Planning & Logistics

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Hosting NANOG Home

This information is intended for organizations considering hosting a NANOG meeting, to help as you work with potential hotel sites.

Number of Sleeping Rooms:

Exact numbers will be determined based upon meeting city/location.

For Winter and Spring Meetings:

Saturday: 75-125 room nights
Sunday: 175 - 225 room nights
Monday: 175 - 225 room nights
Tuesday: 175 - 225 rooms nights
Wednesday: 50-75 rooms nights

For Fall Meeting:

Saturday: 75-125 room nights
Sunday: 175 - 225 room nights
Monday: 175 - 225 room nights
Tuesday: 50-75 rooms nights

Meeting Space Requirements:

The following table outlines space requirements for the meeting.

Day of the Week	General Session Space 10K sq. ft. minimum	Tutorials & BoFs 3 Breakout Rooms: 2/250 theatre 1/100 theatre	Beer 'n Gear (reception) 5K sq. ft. minimum	Office/Storage 2 rooms 500 sq. ft.	NOC Room 800 sq. ft.	Open Seating (rounds) 800 sq. ft.
Friday				24 hours	24 hours
Saturday	12 noon (preferably)	3 pm (preferably)		24 hours	24 hours
Sunday	24 hours	24 hours		24 hours	24 hours	24 hours
Monday	24 hours	24 hours	24 hours	24 hours	24 hours	24 hours
Tuesday	24 hours	24 hours		24 hours	24 hours	24 hours
Wednesday (Winter & Spring Meetings Only)	12am-3pm			12am-5pm	12am-5pm	24 hours

Main Meeting Room (General Session):

The main meeting room must be at least 10,000 sq. ft. and be able to seat 500-600 attendees classroom-style. The room should be available for setup preferably on Saturday, and should then be available around the clock until the meeting adjourns (Tuesday 5 p.m. in the fall and Wednesday 1 p.m. in winter and spring.) Because of the time needed to set up/tear down the main meeting room, it cannot be used for any other function during the meeting.

Tutorials and BOFs:

These Sunday through Tuesday afternoon sessions generally run from 1:30 - 3:00 p.m. and 3:30 - 5:00 p.m. Three rooms are needed, with theatre-style seating for 250 in two rooms and 100 in the third.

Beer 'n Gear Reception:

This is the group's Monday evening social hour, which generally runs from 5:30 to 7:30 p.m. The room for the Beer 'n Gear should be at least 5000 square feet and accommodate 500 people, with adequate strolling space so attendees can socialize and move comfortably among vendor tables. The area should include several good-sized buffet tables, three to four bars, and tables for 8 to 10 vendors. Drinks and hors d'oeuvres will be served.

Office/Storage Space:

A locked room for registration materials and boxes, etc., near the main meeting room.

NOC Room:

This space serves as a network operations center (NOC), provides work space and houses equipment used by NANOG's network engineering staff. This room should be close to the main meeting room.

Registration:

Built-in or designated space for meeting registration close to the main meeting room is also required Sunday through Tuesday/Wednesday (pending which meeting format prevails).

Once you have established that a hotel in your area is able to hold a NANOG meeting, the NANOG staff will take over meeting coordination with the hotel.

If you are interesting in hosting a NANOG meeting, please contact us at .

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