NANOG42 Program Committee Meeting Minutes

• Merit attendees: Larry Blunk, Betty Burke, Gayle Terkeurst
• SC attendees: Chris Morrow
• PC attendees: Nick Feamster, Igor Gashinsky, Kobi Hsu, Mike Hughes, Joel Jaeggli, Rodney Joffe, Sylvie LaPerriere, Kevin Oberman, Ren Provo, Ted Seely, Josh Snowhorn, Richard Steenbergen, Todd Underwood and Bill Woodcock
• Known conflicts: Keith Mitchell and Lane Patterson were attending ICANN. Rodney Joffe joined the call in progress for the same reason.
  
  

Merit:

1. Registration Stats from NANOG41. The geographic distribution of attendees and similar statistics will be sent to the NANOG futures mailing list going forward by Merit.
   
   
2. Hotel for NANOG42. It will be announced when the hotel's online reservation block is ready to use.
   
   
3. NANOG Website. It has been updated to reflect adjustments to the NANOG PC.
   
   
4. Surveys. The data is 90% processed and should be available for review prior to the 8-Nov-07 call.
   
   

NANOG Steering Committee:

1. Chris Morrow will be the standing representative from the NANOG SC and will attend all NANOG PC planning calls going forward. His email address has not been added to the role account for the PC so please be advised a carbon copy is required if his view is intended.
   
   
2. Election actions. The remaining year on Steve Feldman's term, vacated due to election to the SC, will be fulfilled by Nick Feamster. Nick joined the PC mid-term for the 2005 class and we appreciate his ongoing flexibility.
   
   
3. MLC update - AUP news. An update was unavailable during the call as this is a work in progress. Alex Pilosov and Martin Hannigan did post to the NANOG futures list during the call and debate was underway.
   
   

NANOG Program Committee:

1. A deadline of 2-Nov-07 was set to finalize the election of Todd Underwood as Chair and Ren Provo as Vice-chair roles for the NANOG PC. Roles and responsibility overviews, as agreed to during NANOG40, were distributed in advance of this call.
   
   
2. Keynotes. It was agreed two keynote speakers would be pursued for NANOG42. Ideas were reviewed and delegated for action. Keynotes for NANOG43 and NANOG44 were discussed and two options were delegated for action to determine feasibility on the calendars of the potential speakers.
   
   
3. Panels. There will be a green data center panel. Requests for themed presentations on power reduction from the hardware vendors and on the breakdown of power distribution draw by industry within data centers were made. A panel on ASIC design challenges (100G) is also under development.
   
   
4. BOFs. There was significant discussion regarding overlaps of similar interests during NANOG41. We must not place Security and Peering BOFs in the same time block for NANOG42.
   
   
5. Tutorials. Recommended if tracks are planned that we place intro-topic tutorials against ongoing or advanced topics to better manage the time and space for interests for the audience which ranges from first timers to regular attendees.
   
   
6. Recruiting for future meetings. It was proposed planning and recruiting towards multiple future conferences at the same time may improve quality of the presentations and enhance attendance. We are pursuing keynotes into 2009 already and will consider extending the planning window for general assembly, tutorials and panels.
   
   
7. Lightning talks. They are clearly a hit. Submissions will be opened in advance of NANOG42 for 10 minute presentations. An abstract will be required and slides are encouraged. It must be made clear that the registration fee will not be waived for those who present lightning talks.
   
   
8. Call For Presentations. The CFP will be distributed shortly.
   
   Key dates include:
   • 8-Nov-07 - Web tool open to accept early submissions
     
     
   • 4-Dec-07 - Keynote(s) if able & panel announcements due with a reminder sent to mailing lists to book hotels, register for early discounts, submit tutorials, BOFs, presentations and lightning talks.
     
     
   • 8-Jan-08 - reminders to be sent to NANOG & futures lists
     
     
   • 15-Jan-08 - last scheduled call to finalize the agenda
     
     
   • 17-Jan-08 - final agenda posted to NANOG mailing list with a reminder for lightning talks
     
     
   • 12-Feb-08 - reminder for lightning talks on NANOG list
     
     
   • 17-Feb-08 - sessions begin
     
     
   • 20-Feb-08 - sessions end at noon
     
     
   Submitted on 31-Oct-07 by Ren Provo, Acting Vice-Chair, NANOG Program Committee
   
   

• Merit attendees: Gayle Terkeurst. Known conflict: Betty Burke.
• SC attendees: Chris Morrow joined the call in progress due to known conflict at the start.
• PC attendees: Larry Blunk, Igor Gashinsky, Mike Hughes, Rodney Joffe, Sylvie LaPerriere, Keith Mitchell, Kevin Oberman, Lane Patterson, Ren Provo, Richard Steenbergen, Todd Underwood and Bill Woodcock
• Known conflicts: Kobi Hsu, Ted Seely, Josh Snowhorn
  
  

Merit:

1. Host planning alias. Representation will include the host, Merit staff, SC & PC leads.

NANOG Steering Committee:

1. Mailing List Committee update. The AUP was approved as presented during NANOG41, including the auto-responder language. Web posting is expected shortly.

NANOG Program Committee:

1. Timing issues. A request is under consideration to delay the start of the conference from 9 to 10am each day to allow more breakfast meeting time and focused attention on the speakers in the general assembly after clearing urgent mail first thing in the morning. A tentative decision was made to move the start time back by one hour. Lunch should not kick-off later than 1pm. The benefit of the later lunch is restaurants near the conference facility should be less busy. Merit confirmed expenses would not change if we shifted the meeting start time back by 30 minutes or a full hour. SC urged caution for change.
2. NANOG website updates. A new section has been added under the PC category to house the minutes. It was announced on NANOG Futures with the CFP.
3. RSS feed for NANOG agenda updates, as requested in email to the PC. Intervention from Merit staff is required at present and it may not be plausible for use during meetings. Exploring options.
4. Keynotes. One of two for NANOG42 is close to announcement state. NANOG44 has an interested keynote. Confirming dates on calendar now.
5. Panels. There will be three panels at NANOG42: Green Data Centers Panel, 100G Forwarding Architecture Challenges, IX Operators updates. A lightning talks format will be used for the IX Operators panel.
6. General Session Speakers. Submissions are being solicited and the several abstracts have been received.
7. BOFs. Security and Peering BOFs have been confirmed and will not be scheduled in the same time block.
8. Tutorials. A tools tutorial is in the works. Three others are in pursuit.
9. Recruiting. More than two dozen presentations have been identified so far. Some lightning talk submissions will be scheduled in advance and appear on the agenda.

• 4-Dec-07 - Keynote(s) if able & panel announcements due with a reminder sent to mailing lists to book hotels, register for early discounts, submit tutorials, BOFs, presentations and lightning talks.
• 8-Jan-08 - reminders to be sent to NANOG & Futures list
• 15-Jan-08 - last scheduled call to finalize the agenda
• 17-Jan-08 - final agenda posted to NANOG mailing list with a reminder for lightning talks
• 12-Feb-08 - reminder for lightning talks on NANOG list
• 17-Feb-08 - sessions begin
• 20-Feb-08 - sessions end at noon

• Merit attendees: Gayle Terkeurst
• SC attendees: Chris Morrow had a known conflict
• PC attendees: Larry Blunk, Igor Gashinsky, Mike Hughes, Joel Jaeggli, Sylvie LaPerriere, Keith Mitchell, Kevin Oberman, Lane Patterson, Ren Provo, Josh Snowhorn, Richard Steenbergen, Todd Underwood, Bill Woodcock
• Known conflicts: Rodney Joffe and Ted Seely

1. A newcomers reception will be held during breakfast on Monday at the Fairmont. Continental breakfast will be made available in the break out room so that we will be able to introduce newcomers to NANOG properly with a sit down breakfast prior to the Keynote.
   
   
2. Keynotes. Tom Kilalea and Dan Cohn of Amazon have been confirmed to kick-off NANOG42. A second keynote speaker has been engaged to prepare a closer session on Wednesday.
   
   
3. Panels. Green Data Centers and the 100G Forwarding Architecture panels will appear on the agenda this month, including panelist and abstract info.
   
   
4. BOFs. Danny McPherson will lead Security and Bill Norton will lead Peering. Both are soliciting input directly for their respective sections.
   
   
5. Tutorials. Two or three will be held simultaneously each afternoon to allow for more vendor specific tutorials than in the recent past as per survey requests.
   
   
6. Research Forum. Researchers are invited to present short (10-minute) summaries of their work for operator feedback. Studies presented may be works in progress. Researchers from academia, government, and industry are encouraged to present.
   
   
7. Lightning talks. The tool will accept lightning talk submissions mid-January. An announcement will be made on NANOG-Announce outlining details for pre-conference lightning talk submissions.
   
   
8. General Sessions. The start time for the conference on Monday and Tuesday will be 10:00 am. Wednesday will kick off at 9:30am given 12:30pm close. We will also encourage a short break on Wednesday instead of the full 30 minutes to allow for additional lightning talks.
   
   

• Merit attendees: Gayle Terkeurst, Don Welch, Valerie Wittkop
• SC attendees: Chris Morrow
• PC attendees: Larry Blunk, Igor Gashinsky, Mike Hughes, Joel Jaeggli, Rodney Joffe, Sylvie LaPerriere, Keith Mitchell, Kevin Oberman, Ren Provo, Ted Seely, Josh Snowhorn, Richard Steenbergen, Todd Underwood, Bill Woodcock
• Known conflicts: Kobi Hsu and Lane Patterson

• Keynotes. Tom Killalea and Dan Cohn of Amazon were well received. A keynote speaker from the financial trading floor community, P2P community or heavily involved with network operations from a disaster recovery perspective would be of interest for Brooklyn. We have a three day agenda and could develop a track to follow the keynote if sufficient interest exists.
  
  
• IPv6 Hour. This meeting takes place on the heels of the IPv6 experiment. Initial feedback indicates we should not repeat this experiment during NANOG43. We will seek additional feedback from the survey data prior to allocating time on the agenda for a second round of IPv6 hour.
  
  
• Panels. Green Data Centers and the 100G Forwarding Architecture panels were well received. There is some interest in panels to discuss network operations within the financial services industry given the NYC proximity for NANOG43. Undersea cable deployments, physical plant security, multi-chassis considerations for scalability, and a part two for the power panel are being considered for NANOG43. We are soliciting topics and panel moderators at present.
  
  
• BOFs. Danny McPherson led the Security BOF and it was well received. Louie Lee covered for Mike Hughes at the start of the IX Operator BOF given LINX break sponsorship timing conflict. The room was too small and several parties were standing in the doorways and the back. Perhaps we need to consider a region-specific IX Operators BOF given the number of local carrier hotels and remote peering options. This afternoon there are two additional BOFs – Peering & IPv4 Exhaustion.
  
  
• Tutorials. Three were held simultaneously each afternoon to allow for more vendor specific tutorials than in the recent past as per survey requests. Concerns were raised regarding too many interesting options during a single time frame and the extensive use of Sunday for six tutorials. The mentoring-focused tutorial on Sunday sparked requests for a follow-up. We will seek additional feedback from the survey data prior to committing to a three-track format at NANOG43 and/or the ongoing use of Sunday for tutorials.
  
  
• Research Forum. The Research Forum presentation is on the agenda for Wednesday therefore we will be dependent upon survey data for NANOG43.
  
  
• Lightning talks. We received more requests than time allowed on the agenda. High quality speakers and positive feedback indicate this will be a daily program element for NANOG43.
  
  
• The newcomers reception held during breakfast on Monday at the Fairmont was well received. We were able to introduce +50 newcomers to NANOG properly with a sit down breakfast prior to the Keynote. Many SC & PC Members participated as well as Don Welch of Merit. Continental breakfast will be made available in a similar break out room in Brooklyn.
  
  
• Community Meeting. Philip Smith, Todd Underwood and Alex Pilosov represented the SC, PC and MLC. Their updates were well received. Jason Russell did a great job filling in for Andy Rosenzweig and Betty Burke on behalf of Merit on short notice. Well attended perhaps in part due to Switch and Data hosted event which started at the close of the meeting.
  
  
• General Sessions. It is anticipated registrar and IPv4 depletion discussions will be an ongoing element. There will be a 30-minute block of time allocated to ARIN for updates led by Mark Kosters going forward. Should ARIN require additional time their abstract submission will include a time estimate and a second block of time on the agenda may be allocated. There is interest in soliciting topics such as the evolution of usenet news, lessons learned in the NYC interconnection market from L1-L8, concerns surrounding the repair of undersea cables, transit purchasing considerations, and power management.
  
  
• General Session Timing. The start time for the conference on Monday and Tuesday was 10:00 am. Wednesday kicked off at 9:30am given 12:30pm close. Initial feedback in the hallways was positive. We will plan towards the delayed start time for NANOG43 unless survey data, presently unavailable, indicates the majority prefer an earlier start time. One hour for lunch was insufficient on Monday even with the walking distance options. Lunch options for Brooklyn may prove more complex and initial feedback indicates two hours should be allocated for lunch. We need to consider impact on the agenda.
  
  
• Hosted Events. Initial feedback was highly positive for the offsite, all NANOG participants, hosted event by Switch and Data. We have a second event, made available by our conference host CRG West, this evening and thank both hosts for their graciousness. Survey feedback will likely include requests to continue with the after hours mixer format similar to what has become a tradition at RIPE, APRICOT and other operator conferences.
  
  
• PC Admin. We perhaps had too many calls during the window between NANOG41 and NANOG42. Given holiday schedules, new year schedule adjustments, and that one half of the NANOGPC was new to the process we intend to reduce the calls in preparation of NANOG43. It is believed we will have at least four calls prior to June.
  
  
• NANOG Support Admin. It has been requested that the video release form be made available on a website so that parties who submit are aware of this element prior to acceptance. Merit will work towards this end. It has been requested that the registration badges be altered to allow a name on both sides. Rodney Joffe is working with Merit on this upgrade.
  
  The NANOG PC presentation and abstract tool is now open for lightning talks to review for presentation on Wednesday. Todd Underwood will distribute the Call for Presentations for NANOG43 within a week of this meeting upon verification that the tool is prepared to accept general session, tutorial and BOF submissions. Interested parties should submit tutorial, BOF, and general session presentation materials as soon as possible. Please see: http://www.nanog.org/presentations.html for details.
  
  Submitted on 25-Feb-08 by Ren Provo, Vice-Chair, NANOG Program Committee
  
  
  
  

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  The Program Committee email address is nanogpc@nanog.org.
  
  
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